Kumagaya Japan Trip 2024

EVENT:   Japan Trip 2024

Dates: Sunday 22 September – Sunday 6 October 2024

This information is a basic summary of other information already given to Japan trip participants at the initial information evening, and in the Japan trip newsletters.

Outline of Event:

  • Travel to and from Japan on aircraft.
  • Arrival at Narita Airport – travel to Tokyo by train.
  • Two days sightseeing in Tokyo, then travel to Kumagaya Girls’ High School by train
  • Homestay with family from Kumagaya Girls’ High School (KGHS)
    • Travel to school with host sister/family
    • Activities with host family – day trips over the long weekend
  • Activities at KGHS could include:
    • Tea ceremony
    • Calligraphy Class
    • Cooking class
    • Karate / martial arts
    • Flower arranging
    • Kumagaya bus tour
    • Wearing of Kimono
    • Attendance at classes including PE classes
    • Possible day excursion – buses/rides
    • Train from Kumagaya to Hiroshima by bullet train with a stop off in Himeji along the way.
    • Travel to and around Hiroshima and Kyoto
      • Group tours to popular tourist attractions
      • Some free time – always in small groups
      • Travel via tram, boat, bus, local train, bullet train.

This event contains risks, including:

  • Accidents/incidents associated with travel e.g flying and the use of public transportation between and within cities/countries.
  • Accidents/incidents that could happen during their daily school activities, e.g falls, cuts, and knocks.
  • Being separated from the group when travelling around and between cities, resulting in personal insecurity.
  • Personal belongings being lost/stolen, e.g passports, spending money, luggage, and backpack items.
  • Members of the public behaving inappropriately towards our students e.g. verbal abuse, physical contact.
  • Unsuitability of host family placements
  • Sudden illnesses or unknown allergies to new foods.
  • Environmental related health concerns e.g. heat exhaustion, dehydration, insect bites.
  • Anxiety of being in an unfamiliar situation – homesickness.
  • Extreme Natural Events e.g. earthquake, tsunami, typhoon etc.

This event is supervised by school staff who will manage risk and hazards according to the Board approved safety  plan.  This includes careful consideration and management of all procedures while carrying out the activities. While risks can be maintained to acceptable levels they cannot be eliminated.  Some risk is retained for its learning and experiential value.  If you wish to come in to school to see the safety management plan for this trip or have any questions, feel free to contact Ainslee Wilson.

It is important for safety reasons that students follow instructions given to them by all staff and follow all appropriate school rules. Behaviour by students that is deemed dangerous and puts themselves and/or others at undue risk will result in your child being sent home at your expense.

If you have any questions regarding the Parental Consent and Risk Disclosure, please don’t hesitate to contact Ainslee Wilson – Japan Tour Leader.

"*" indicates required fields

Parental Consent and Health Profile

The information on this form will remain confidential to the teachers in charge of/assisting with the trip. However, in the interests of the safety of all involved, any life-threatening conditions may be made known to other students. Please be assured that your child’s physical and emotional well-being always remains of paramount importance to us.
Student's Full Name*
DD slash MM slash YYYY

Emergency Contact Details

Name*
Students Medical Information:*
I give permission for this information to be shared with the teacher in charge as required.
Medical Conditions
If your child is taking any prescribed medication please list below. If yes please give detailed information regarding the medication, including name and dosage etc
Is there any medication your child is NOT able to be given?
Has your child had any major injuries (breaks or strains) or illness (Glandular fever etc) that may limit full participation in any activities? If Yes, please complete in the box provided below and any other medical history that might be relevant to share.
If your child has any allergies please list below
Can your child confidently swim 20 metres?
Special Access Arrangements
Outline any special dietary requirements. Please be specific, eg: vegetarian, lactose intolerant, etc
Is there any other information that your child's teacher or staff should know to ensure the physical and emotional safety of your child. eg: cultural practices, anxiety, phobia about heights or small spaces, etc
Student Contract*
I understand that this trip is an opportunity for me to learn, practice skills, and gain attitudes and values in an environment outside of the school. I realise that this requires met to take on genuine responsibility for my own enjoyment and safety and that of others. I agree to do the following to make this happen:

Parent/Caregiver Consent:

Please tick the boxes below to complete the Parent/Caregiver consent.
Parent Consent*

 

Book a Tour of Enwood House

Come and see all that Southland Girls’ High School offers boarders with a tour of Enwood House that allows you to see our facilities in action, while meeting the staff and the students.

To book in for a tour of the boarding house, please email Jenni Dennis, jenni.dennis@southlandgirls.school.nz or telephone 03 211 6030.

RISKS Disclosure

Weekly sports contains risks, including common injuries like strains, sprains, bruises and dislocations. These events are managed by the appropriate sporting body in conjunction with school staff who will manage risk and hazards according to the school’s safety management plan. This includes careful consideration of the risks, all risks will be outlined to the students. While risks can be maintained to acceptable levels they cannot be totally eliminated. Some risk is retained for its learning and experiential value. If you wish to come in to school to see our safety management systems or have any questions, feel free to contact Ashleigh Rabel 03 211 6030 or ashleigh.rabel@southlandgirls.school.nz.

It is important for safety reasons that students follow instructions given to them by all staff and follow all appropriate school rules. Behaviour by students that is deemed dangerous and puts themselves and/or others at undue risk will result in your child facing disciplinary actions on their return or sent home at the cost of the Whanau/parents or caregivers.

RISKS Disclosure

This event contains risks, including possible injuries. This event is managed by school staff or other organisations who will manage risk and hazards according to the school’s/organisation’s safety management plan. This includes careful consideration of all procedures while carrrying out the activites. While risks can be maintained to acceptable levels they cannot be totally eliminated. Some risk is retained for its learning and experiential value.

If you wish to come in to school to see our safety management systems or have any questions please phone 03 211 6030.

STUDENT CODE OF CONDUCT

I understand that sports, trips, and extra-curricular activities are opportunities for me to learn, practice skills, and gain attitudes and values in an environment outside of the school.  I realise that this requires me to take on genuine responsibility for my own enjoyment and safety and that of others.

I agree to do the following to make this happen:

  • Show courtesy and consideration to others.
  • Follow the rules and instructions of staff and other supervisors at the events.
  • Look after myself and my personal belongings.
  • Declare medical conditions that could affect participation in the events.
  • Accept the rules set by the school for the events.
  • Take part in all activities within ‘challenge-by-choice’ options

I understand that my parents / caregivers will be contacted and I may be sent home at their expense if:

  • My actions are considered unacceptable by staff / supervisors of these events.
  • I breach the behaviour / discipline standards of the school.
  • My actions put me or others in any danger.

Book a School Tour

Come and see all that Southland Girls’ High School offers students with a school tour that allows you to see our facilities in action, while meeting the staff and the students.

Student tour guides will answer questions and offer a student’s perspective, before meeting with a senior member of staff to discuss your child’s enrolment.

To book in for a tour of the school, please email Nicola Macpherson on  nicola.macpherson@southlandgirls.school.nz or telephone 03 211 6030.

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