Kumagaya Japan Trip 2024

EVENT: Japan Trip 2024

Dates: Sunday 22 September – Sunday 6 October 2024

This information is a basic summary of other information already given to Japan trip participants at the initial information evening, and in the Japan trip newsletters.

Outline of Event:

Travel to and from Japan on aircraft.
Arrival at Narita Airport – travel to Tokyo by train.
Two days sightseeing in Tokyo, then travel to Kumagaya Girls’ High School by train
Homestay with family from Kumagaya Girls’ High School (KGHS)
- Travel to school with host sister/family
- Activities with host family – day trips over the long weekend
Activities at KGHS could include:
- Tea ceremony
- Calligraphy Class
- Cooking class
- Karate / martial arts
- Flower arranging
- Kumagaya bus tour
- Wearing of Kimono
- Attendance at classes including PE classes
- Possible day excursion – buses/rides
- Train from Kumagaya to Hiroshima by bullet train with a stop off in Himeji along the way.
- Travel to and around Hiroshima and Kyoto
  - Group tours to popular tourist attractions
  - Some free time – always in small groups
  - Travel via tram, boat, bus, local train, bullet train.

This event contains risks, including:

Accidents/incidents associated with travel e.g flying and the use of public transportation between and within cities/countries.
Accidents/incidents that could happen during their daily school activities, e.g falls, cuts, and knocks.
Being separated from the group when travelling around and between cities, resulting in personal insecurity.
Personal belongings being lost/stolen, e.g passports, spending money, luggage, and backpack items.
Members of the public behaving inappropriately towards our students e.g. verbal abuse, physical contact.
Unsuitability of host family placements
Sudden illnesses or unknown allergies to new foods.
Environmental related health concerns e.g. heat exhaustion, dehydration, insect bites.
Anxiety of being in an unfamiliar situation – homesickness.
Extreme Natural Events e.g. earthquake, tsunami, typhoon etc.

This event is supervised by school staff who will manage risk and hazards according to the Board approved safety plan. This includes careful consideration and management of all procedures while carrying out the activities. While risks can be maintained to acceptable levels they cannot be eliminated. Some risk is retained for its learning and experiential value. If you wish to come in to school to see the safety management plan for this trip or have any questions, feel free to contact Ainslee Wilson.

It is important for safety reasons that students follow instructions given to them by all staff and follow all appropriate school rules. Behaviour by students that is deemed dangerous and puts themselves and/or others at undue risk will result in your child being sent home at your expense.

If you have any questions regarding the Parental Consent and Risk Disclosure, please don’t hesitate to contact Ainslee Wilson – Japan Tour Leader.

"*" indicates required fields

Parental Consent and Health Profile

The information on this form will remain confidential to the teachers in charge of/assisting with the trip. However, in the interests of the safety of all involved, any life-threatening conditions may be made known to other students. Please be assured that your child’s physical and emotional well-being always remains of paramount importance to us.

Student's Full Name*

First Last

Address*

Students Date of Birth*

DD slash MM slash YYYY

Student Mobile

Emergency Contact Details

Name*

First Last

Address*

Cell phone*

Relationship to Participant*

Students Medical Information:*

I give permission for this information to be shared with the teacher in charge as required.

Yes (Medical)

Medical Conditions

Migraine

Diabetes

Chronic Nose Bleeds

Colour Blindness

Sleep Talking

Epilepsy

Travel Sickness

Heart Condition

Anaphylaxis

Bedwetting

Asthma

Seizures of any type

Dizzy Spells

Sleepwalking

Home Sickness

Depression

Fainting

Medication

If your child is taking any prescribed medication please list below. If yes please give detailed information regarding the medication, including name and dosage etc

Medication NOT to be taken

Is there any medication your child is NOT able to be given?

Major Breaks/llnesses

Has your child had any major injuries (breaks or strains) or illness (Glandular fever etc) that may limit full participation in any activities? If Yes, please complete in the box provided below and any other medical history that might be relevant to share.

Allergies

If your child has any allergies please list below

Can your child confidently swim 20 metres?

Yes

Unsure

Special Access Arrangements

Visual Concerns

Mobility Issues

Hearing Issues

Other

Dietary Requirements

Outline any special dietary requirements. Please be specific, eg: vegetarian, lactose intolerant, etc

Other Information

Is there any other information that your child's teacher or staff should know to ensure the physical and emotional safety of your child. eg: cultural practices, anxiety, phobia about heights or small spaces, etc

Student Contract*

I understand that this trip is an opportunity for me to learn, practice skills, and gain attitudes and values in an environment outside of the school. I realise that this requires met to take on genuine responsibility for my own enjoyment and safety and that of others. I agree to do the following to make this happen:

Follow the schedule that will be outlined for the Japan trip

Help other students on trip and ask the teachers or home-stay family for help if I need it

Take every opportunity to speak Japanese, immerse myself in the Japanese culture and try new things

I have read and understand the Student Code of Conduct.

Student Signature*

Parent/Caregiver Consent:

Please tick the boxes below to complete the Parent/Caregiver consent.

Parent Consent*

I give my child permission to participate in the activities described. I acknowledge the need for her to behave responsibly.

My child has read and understands the Student Code of Conduct.

I acknowledge the school policy that states you must 'pay before play/attend' an event/trip or sport.

I acknowledge that full payment is required by the due date specified for my child to be eligible to participate in this event.

I have read the event information and I understand that there are risks associated with the involvment of this trip and that these risks cannot be completely eliminated. I will in the interest of safety do my best to ensure that my child follows the instructions of the supervising staff.

I agree that my child is responsible for managing the taking of her prescribed medication. They are willing and able to manage the medication without direct supervision. The prescribed medication must be clearly labelled and securely fastened. A set of detailed and clearly written instructions must be included.

I know that I am able to ask any questions of the school about the activities my child will be involved in to gain a better understand of the risks involved.

I will inform the school as soon as possible of any changes in the medical or other circumstances between now and the commencement of the event

I agree to my daughter receiving any emergency medical, dental, or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. Every reasonable effort will be made to inform me before it happens.

I understand that the school does not accept responsibility for loss or damage to personal property and that it is my responsibility to check my own insurance policy.

I agree that if my child is involved in a serious disciplinary problem, or actions that threaten themselves and others she will be sent home at my expense. I will be informed of this before it happens

In the event that my child required medical treatment I agree that the school will have to cover my childs' medical costs on my behalf. I agree to promptly claim travel insurance and reimburse the school for any expenses as soon as insurance funds are received.

I will informed the school as soon as possible of any changes in the medical or other circumstances between now and the commencement of the trip

I agree to my daughter receiving any emergency medical, dental, or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authroities present. Evey reasonable effort will be made to inform me before it happens.

I agree any medical costs not covered by travel insurance will be paid by me,

Parents Full Name

Parent/Caregivers Mobile*

Parent/Caregivers Email*

Parent/Caregiver Signature*

Parental Consent and Health Profile

Emergency Contact Details

Parent/Caregiver Consent:

RISKS Disclosure

RISKS Disclosure

STUDENT CODE OF CONDUCT

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