School Ball SGHS and SBHS – Transport World, 6 June 2025

The School Ball is a valued tradition of the school. Our aim is that senior students will experience a memorable evening of happy, elegant, and most importantly, shared experiences at a Ball which they have helped to plan and prepare.

Because the Ball is a school event, students are subject to the rules, discipline, and guidelines of the school, as are their partners who may have left school. I appreciate your support in ensuring your daughter enjoys the evening and has only happy memories of this special night.

GUIDELINES

1. The Ball is a school event, open to current Year 13 students of SGHS enrolled at the time of the Ball, no exceptions. Attending the ball is a privilege not a right. It is expected that for students to be eligible for the Ball, they must adhere to all aspects of the Year 13 contract throughout the year. Those who are not on the contract, or whose attendance is irregular, jeopardise their eligibility. Factors taken into consideration when considering eligibility include attendance, uniform, completion of assessments and school fees payment. Eligibility will be judged on an individual basis. Final confirmation of your daughter’s eligibility to attend the 2025 School Ball will be made on Friday 23 May. Partners must be enrolled as Year 13 students at a New Zealand secondary school on the night of the Ball or be the equivalent Year level or older and studying, or in employment. No communication/discussion will be entered into with parents/whanau regarding the eligibility to attend requirements.  All communication will be with your daughter.
2. All Ball related documentation, including permission slips must be completed by lunchtime on Friday 2 May, so that approval can be obtained from their school Principals. ‘Outside’ partners must complete the form HERE and provide details of a referee (not their parents) who would support their good character. Partners will be checked carefully for suitability for a school event.
3. There is a total ban on the use and/or possession of chewing gum, alcohol, tobacco, vapes, drugs and other illegal or inappropriate substances. Infringements of this guideline will lead to serious disciplinary action.
4. Any function arranged before or after the Ball is the responsibility of the students and their families, and not the school. Southland Girls’ High School accepts no financial responsibility for any before or after events. Please also remember consumption of alcohol before the Ball is not considered acceptable for a school event and entry may be refused.
5. As there is zero tolerance for alcohol before the event, random breath testing will occur where there are concerns, and the right of entry will be reserved.
6. As the name suggests, this is a formal event, and we know that SGHS students always rise to the occasion. Pre-Ball arrangements should be planned to allow prompt arrival at the Ball. Please ensure you arrange safe transport to and from the Ball.  Cars with guests for the Ball should arrive between 7:30 pm and 8:00 pm.
7. There will be a new layout for which the cars will arrive at Bill Richardson Transport World. This will be through coming up Inglewood Road, turning left at Eldon Street, then turning right up Anglem Street. Cars will drop off the students before the courtesy crossing at Transport World and then exit onto State Highway 1 with the normal flow of traffic.
8. The doors will be open from 11 pm – 11:15 pm for students to be picked up by whānau or guardians. Students will not be able to leave before this time. Whānau are welcome to view outside of the venue. Only ticket holders and staff attending will be admitted into the venue.
9. SGHS and SBHS reserve the right to remove students from the ball. In case of removal a parent/caregiver will be contacted to pick them up.

Important Dates to note:

• 28 March: All SGHS/SBHS Year 13 students attend a pre-Ball meeting.
• Friday 2 May: All Ball related documentation to be completed online.
• Friday 23 May: Final confirmation of your childs’s eligibility to attend the 2025 School Ball.
• 26-30 May: Tickets to purchase and pay for online.
• 3-5 June: Pick up tickets from Student Services.
• Thursday 5 June: Normal school day – no ball related appointments during the school day
• Friday 6 June: Ball appointments can only be made for the Friday. School Ball Event

We have a reputation for organising an excellent Ball that is enjoyable and trouble-free.  We are sure that this Ball will be no exception. We ourselves and SBHS wish everyone a very happy occasion.

To attend please complete the online permission form below by Friday 2 May at midday.

"*" indicates required fields

Student Information:

Please complete the following information for your child.

Student's Full Name*

First Last

Home Phone

Student Mobile

Tutor Class*

Please tick your tutor class

13BG

13UB

13KT

13RN

13NM

AIGA

TMK

Are you planning to bring an outside partner?*

Please complete the separate outside partner rego form as well

Yes

No

Student Declaration:*

I understand that normal school rules apply

I understand that the consumption of alcohol before the event is not allowed and random breathe testing will occur. Entry to the Ball will be denied if there is evidence of alcohol consumption.

I understand that all participants need to be aware that photographs taken at the Ball will be uploaded to a shared platform. Should you not want your photo to be shared on this platform, please ensure you are not in the photo.

Dietary Requirements*

Please indicate below if you have any dietary requirements.

None

Vegetarian

Gluten Free

Vegan

Nut Allergy

Other

Student Signature*

Parent/Caregiver Information:

Parent/Caregivers Name*

First Last

Parent/Caregivers Mobile*

Phone number I can be contacted on during the Ball

Parent Declaration:*

My child has my has my permission to attend the SGHS/SBHS Ball on 6 June 2025 at Bill Richardson Transport World.

I understand that normal school rules apply.

I understand that the consumption of alcohol before the event is not allowed and random breathe testing will occur. Entry to the Ball will be denied if there is evidence of alcohol consumption.

Parent Signature*