As part of Southland Girls’ High School’s Education Outside the Classroom programme, Year 8 classes take part in a camp to Deep Cove at Doubtful Sound in Term 3.  Each camp will be for 4 days and 3 nights.  The students will be accommodated at the Deep Cove hostel and will participate in activities such as tramping, fishing, and outdoor appreciation.

Dates: Students will attend camp with their homeroom class. The dates for each class are:

• 8LL = Camp One = Mon 1/9 to Thu 4/9
• 8HK = Camp Two = Thu 4/9 to Sun 7/9
• 8GK = Camp Three = Sun 7/9 to Wed 10/9
• 8AZ = Camp Four = Wed 10/9 to Sat 13/9
• 8SH = Camp Five = Sat 13/9 to Tue 16/9
• 8ND = Camp Six = Tue 16/9 to Fri 19/9

Departure: Students must be at school to help with the loading of gear at 9:00am. The camp will be departing at 9:30 am.  Arrival: Arrive back at Southland Girls’ High School at approximately 2.30-3.00pm. We will do our best to keep whanau informed of our return time via the school’s social media

Transport: Getting to Deep Cove is a three-stage process:

• Bus from SGHS to Manapouri
• Boat from Manapouri to West Arm
• Coach from West Arm to Deep Cove.

We can pick students up and drop them off along the way; there must be a parent present. The route taken by the bus company is:

1. State Highway 6 from Invercargill to Dipton via Winton
2. Turn left onto Dipton-Castlerock Road
3. Turn Left onto State Highway 94 heading toward Te Anau
4. Rest & toilet stop at Mossburn, 15-20 minutes
5. Turn left at Hillside-Manapouri Road
6. If you want your child picked up and/or dropped off along the way, please contact your child’s homeroom teacher.

Supervision: Each class will be accompanied by two SGHS staff members. A qualified Outdoor  Instructor will also accompany every camp as part of our Risk Management Policy.

Attendance: As with all camps at Southland Girls’ High School, Year 8 Camp to Deep Cove is optional. If your child does not attend camp she will be expected to attend school.

Activities:  Our Year 8 Deep Cove Camps are a hostel based camp situated at the head of Doubtful Sound deep in Fiordland National Park. The primary activities are an introduction to tramping, environmental awareness and appreciation, and team-building. Each day the class will set off on one of the nearby, iconic, traditional walks returning to the hostel each day. Other highlights include fishing from the wharf and on the sound in dinghies, and evening group activities.

Costs: $465.00 per student – this covers transport, accommodation, food, instructors, necessary equipment, and other incidental costs. Full payment due by Thursday 14 August 2025.

Please Note: School procedures is full payment must be received by the due date for your child to be eligible to attend camp. If the payment and permission form is not completed by the due date your child will be withdrawn from attending camp. Once payment has been made and registrations have closed there will be no refunds.  Please Note: All payments will be allocated to any unpaid fees and charges on your child’s account first.

Parental Help: Deep Cove camps have proven to be very popular with parents and we encourage you to attend. However there is a limit on how many we can take and this varies from class to class. If you are interested in going with your child’s homeroom class please contact your child’s homeroom teacher who can give you details about the process for volunteering. As a part of this process we are required to do police checks on any volunteers, this can take several weeks so if you are interested in volunteering we recommend starting the process early. The cost for parent helpers at Deep Cove is $335, this is to cover the cost of food, transportation, and accommodation only.

Cellphone: In line with the governments away for the day policy students are not to bring cellphones with them on camp.           

Equipment List: A copy of the equipment list is available here. Please take special note of the clothing and footwear requirements as these are necessary for the Fiordland Weather.

Further Info: Students will be provided with further information in Term 3 by their homeroom teachers around topics such as an overview of the camp, camp rules and duties, menu, and caring for the environment.

Medical Info: The remote nature of this camp means that medical assistance is not necessarily available quickly, especially if weather conditions are unfavourable. Due to this it is important that we have up to date medical information about your child. Please indicate all medical conditions in the registration form below and if your child has that are high-level, or you wish to discuss with us then please email myself ([email protected]) and your child’s homeroom teacher.

This event contains risks, including hypothermia and fall/trip related injuries. This will be managed through planning and communication, including use of personal protective equipment, instruction on safe techniques, and the choice of sites that give students a suitable level of challenge. This event is jointly managed by Adventure Southland and school staff who will manage risk and hazards according to the school’s safety management plan. Adventure Southland instructors are qualified and trained in the activities they lead and they follow best practices for all activities, as well as adding a critical layer of risk management. While risks can be maintained to acceptable levels they cannot be totally eliminated.  Some risk is retained for its learning and experiential value.

It is important for safety reasons that students follow instructions given to them by all staff and follow all appropriate school rules. Behaviour by students that is deemed dangerous and puts themselves and/or others at undue risk will result in them being removed from camp at your cost and restricted access to future opportunities.

If you have any questions about this activity or you wish to come in to school to see our safety management systems, feel free to contact our Teacher in Charge, Mr Luke Nickholds at 03 2116030 or email [email protected].

Please pay and complete the permission form online below by 22 August 2025

"*" indicates required fields

Student Information:

The information on this form will remain confidential to the teachers/instructors in charge of/assisting with the camp/trip. However, in the interests of the safety of all involved, any life-threatening conditions may be made known to other students. Please be assured that your child’s physical and emotional well-being always remains of paramount importance to us.

Student's Full Name*

First Last

Student's Homeroom*

8AZ

8SH

8GK

8HK

8ND

8LL

Student Mobile

Home Phone

Students Medical Information:*

I give permission for this information to be shared with the teacher in charge as required.

Yes (Medical)

Transport*

Please indicate below if you give permission for your child to be driven by the named staff member. (If you have any queries in relation to this please contact the Teacher in Charge of the trip).

Yes, I give permission (Transport)

Water Competence for activities on, in or around water. (please tick those that apply)

Providing this information does not remove the need for group leaders to ascertain for themselves the level of the student's swimming/water competence ability.

My child is a non-swimmer (unable to float or move themselves through water)

My child can confidently and competently swim 25 metres

My child can confidently and competently swim 50 metres

My child can confidently and competently swim 200+ metres

My child is confident in deep water

My child is able to survival float on their back for 2-3 minutes

My child is safety conscious in and around water

Medical Conditions

Migraine

Diabetes

Chronic Nose Bleeds

Colour Blindness

Sleep Talking

Epilepsy

Travel Sickness

Heart Condition

Anaphylaxis

Bedwetting

Asthma

Seizures of any type

Dizzy Spells

Sleepwalking

Home Sickness

Medication

If you child is taking any prescribed medication please list below

Medication NOT to be taken

Is there any medication your child is NOT able to be given?

Major Breaks/llnesses

Has your child had any major injuries (breaks or strains) or illness (Glandular fever etc) that may limit full participation in any activities? (If Yes, please complete in the box provided below).

Allergies

If your child has any allergies please list below

Special Access Arrangements

Visual Concerns

Mobility Issues

Hearing Issues

Other

Dietary Requirements

Outline any special dietary requirements. Please be specific, eg: vegetarian, lactose intolerant, etc

Other Information

Is there any other information that your child's teacher or staff should know to ensure the physical and emotional safety of your child. eg: cultural practices, anxiety, phobia about heights or small spaces, etc

Parent/Caregiver Consent:

Please tick the boxes below to complete the Parent/Caregiver consent.

Parent Consent*

I give my child permission to participate in Y8 Deep Cover Camp

My child has read and understands the Student Code of Conduct.

My child's medical information is up to date with Student Services

I acknowledge the school policy that states you must 'pay before play/attend' an event/trip or sport.

I acknowledge that full payment is required by the due date specified for my child to be eligible to participate in this event.

I acknowledge that any payments made to my child's account will be allocated to the oldest unpaid fees/charges if any and that my child is not able to participate until all these charges are paid in full.

I acknowledge and accept the Risks Disclosure.

I agree that my child is responsible for managing the taking of her prescribed medication. They are willing and able to manage the medication without direct supervision. A designated adult will hold/carry the medication for safekeeping. The prescribed medication must be clearly labelled and securely fastened. A set of detailed and clearly written instructions must be included.

I am willing and able to pick up my child if they develop any signs of sickness during the event/activity. eg: Covid

I will inform the school as soon as possible of any changes in the medical or other circumstances between now and the commencement of the event

I agree to my child receiving any emergency medical treatment as considered necessary by the medical authorities present.

Any medical costs not covered by ACC or a community service card will be paid by me.

First Name

Last Name

Parent/Caregivers Email*

Parent/Caregivers Mobile*

Parent/Caregiver Signature*

Payer Details

Payer Name*

First Last

Payer Email*

Please enter a valid email address to receive a emailed version of this form once completed.

Payer Mobile*

Payment

Any payments received for your child will be allocated to the oldest unpaid amounts sitting on your child's account first. Your child is not able to participate until all these amounts are paid in full.

If your online card payment is unsuccessful we do not receive your permission form, please choose a different payment method and re-submit the form.

Y8 Deep Cove Camp

Price:

Camp Options

Student Camp Cost

Total

Payment Options*

Pay Online now by Debit / Credit Card

Cash / Eftpos at Student Services

Automatic Payments (AP)

Bank Transfer